Privacy Policy
**Western Plains Family Medicine Privacy Policy** Effective Date: October 31, 2025
Western Plains Family Medicine (“we,” “our,” or “us”) values your privacy and is committed to protecting your personal and health information. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website at www.westernplainsfamilymedicine.com (“Site”).
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**1. Information We Collect**
We may collect the following types of information when you use our Site:
**Non-Personal Information:**
Browser type, device information, pages visited, and general site usage
data collected through standard web analytics tools such as Google Analytics or similar services.
**Personal Information:**
You may voluntarily provide personal information when contacting us through
the Site, such as your name, email address, or phone number. This information is used only to respond to your inquiries.
**Protected Health Information (PHI):**
We do not collect or store PHI through our public website. Any PHI you share for appointment scheduling, forms, or patient portal access is collected and processed securely through our Electronic Health Record (EHR) system, which complies
with HIPAA regulations.
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**2. Use of Information**
We use the information we collect to:
-Respond to inquiries or requests submitted through our website;
- Improve the design, functionality, and content of our Site;
- Comply with legal or regulatory requirements.
We do not sell, rent, or trade any personal or health information to third parties.
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**3. HIPAA Compliance**
Western Plains Family Medicine complies with the Health Insurance
Portability and Accountability Act (HIPAA). Any personal health information (PHI) you provide through our EHR system or patient portal is protected by administrative, physical, and technical safeguards in accordance with federal law.
Access to the patient portal and online forms is provided through our secure EHR system. Please review our **Notice of Privacy Practices** for detailed information about how we use and disclose your health information in compliance with HIPAA.
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**4. Notice of Privacy Practices (NPP)**
Our **Notice of Privacy Practices** provides a comprehensive explanation of your rights under HIPAA and how Western Plains Family Medicine uses and discloses your Protected Health Information (PHI). This Notice is available: - Through our secure EHR patient portal, or - By request at our office during normal business hours. We encourage all patients to review this Notice to understand their rights and our obligations under federal privacy laws.
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**5. Cookies and Analytics**
Our Site may use cookies and analytics tools to gather general usage data and improve the user experience. This information does not personally identify you. You can disable cookies through your browser settings at any time.
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**6. Third-Party Links**
Our website may contain links to external sites, including our EHR system and
other third-party services. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any external websites you visit.
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**7. Data Security**
We take reasonable administrative, technical, and physical measures to protect
your information from unauthorized access, disclosure, alteration, or destruction. However, please note that no internet transmission is ever fully secure.
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**8. Children’s Privacy**
Our website is intended for adults and is not directed toward children under 13.
We do not knowingly collect information from children through our Site.
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**9. Your Rights**
If you are a patient, you have specific rights under HIPAA regarding your health
information, including the right to access, amend, and obtain a copy of your medical records. Please contact our office directly to exercise these rights.
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**10. Updates to This Policy**
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. Your continued use of our Site after changes are posted constitutes acceptance of the revised policy.
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**11. Contact Us** If you have any questions about this Privacy Policy or our data practices, please contact us:
Western Plains Family Medicine
90 N 30th St., Clinton, Oklahoma
Phone: 580-323-0232
Email: